Suspicious activity events | Okta Okta gives you a neutral, powerful and extensible platform that puts identity at the heart of your stack. You can customize the policy by creating rules that regulate, among other things, who can access an app, from what locations, on what types of devices, and using what authentication methods. Enter specific zones in the field that appears. Before implementing the flow, you must first create custom scopes for the custom authorization server used to authenticate your app from the Okta Admin Console. From professional services to documentation, all via the latest industry blogs, we've got you covered. Most organizations typically rely on a healthy number of complementary, best-of-breed solutions as well. Okta has Authentication and User Management APIs that reduce development time with instant-on, scalable user infrastructure. It has proven ineffective and is not recommended for the modern IT environments especially when authentication flows are exposed to the internet as is the case for Office 365. If users want to access the application without entering a password, they must enable biometric authentication in Okta Verify. In 2019, Microsoft announced the deprecation of basic authentication for Microsoft 365 (formerly Office 365), which if all had gone according to plan, would be disabled on all tenants by now. One of the following clients: Only specified clients can access the app. Switch from basic authentication to the OAuth 2.0 option. Where, $OAUTH2_CLIENT_ID is the client id you get after creating the OIDC app, and $ISSUER is https://mycompany.okta.com. Figure 1 below shows the Office 365 access matrix based on access protocols and authentication methods listed in Table 1: In most corporate environments nowadays, it is imperative to enforce multi-factor authentication to protect email access. Watch our video. Instruct users to configure Outlook, Gmail or other mobile apps that support modern authentication. Now that your machines are Hybrid domain joined, lets cover day-to-day usage. Innovate without compromise with Customer Identity Cloud. Androids native mail client does not support modern authentication. Production Release Notes | Okta Sign in to your Okta organization with your administrator account. See Validate access tokens. They update a record, click save, then we prompt them for their username and password. To govern Office 365 authentication with policies defined in Okta, federation needs to be enabled on Office 365. Remote work, cold turkey. Before you can implement authorization, you need to register your app in Okta by creating an app integration from the Admin Console. Zoom Rooms offers two authentication profiles to integrate with Exchange Online. This allows Vault to be integrated into environments using Okta. For the excluded group, consider creating a separate sign-on policy and allowing restricted access using Network Zones. This option is the most complex and leaves you with the most responsibility, but offers the most control. So, lets first understand the building blocks of the hybrid architecture. Not in any network zone defined in Okta: Only devices outside of the network zone defined in Okta can access the app. Note: If the value that is returned is broken into more than one line, return to your text editor and make sure that the entire results are on a single line with no text wrapping. If a users mail profile was configured prior to this date, the basic authentication profile may remain unchanged and will need to be reset. Login - Okta Use Rule 1 (example), Rule 2 (example), and Rule 3 (example) as a guide when setting up your authentication policy rules. Any (default): The risk score can be low, medium, or high. For more background on the different deployment models, including basic flows and help with choosing between models, see Okta deployment models redirect vs. embedded. Your client application needs to have its client ID and secret stored in a secure manner. forum. Many admins use conditional access policies for O365 but Okta sign-on policies for all their other identity needs. Okta evaluates rules in the same order in which they appear on the authentication policy page. Click Admin in the upper-right corner of the page. Note that PowerShell is not an actual protocol used by email clients but required to interact with Exchange. Select one of the following: Configures whether devices must be managed to access the app. The commands listed below use POP protocol as an example. Protocols like POP and IMAP only support basic authentication and hence cannot enforce MFA in their authentication flow. When you upgrade to an Okta Identity Engine, the same authentication policy exists, but the user experience changes. An access Token is granted for the combination of user, client, and resource that is used when the user first logs in. This rule applies to users that did not match Rule 1 or Rule 2. Office 365 Client Access Policies in Okta. 8. Table 1 summarizes the list of Office 365 access protocols and the authentication methods they support. But in order to do so, the users, groups, and devices must first be a part of AAD, much the same way that objects need to be part of AD before GPOs can be applied. The order of the steps is important because the final step involves invalidating the current Office 365 tokens issued to users, which should be done after the Office 365 client access policies are set in Okta. Once the user has a valid refresh token, they will not be prompted for login and will continue to have access until the refresh token expires. Historically, basic authentication has worked well in the AD on-prem world using the WS-Trust security specification, but has proven to be quite susceptible to attacks in distributed environments. Use Oktas System Log to find legacy authentication events. AAD interacts with different clients via different methods, and each communicates via unique endpoints. Here's what our awesome customers say. 3. Windows Autopilot can be used to automatically join machines to AAD to ease the transition. Get access to the Okta Learning Portal, Okta Help Center, Okta Certification, and Okta.com. "Scaling effortlessly with Okta freed us to change the way we work." Okta receives Gartner Peer InsightsTM Customers' Choice in Access Management. 2023 Okta, Inc. All Rights Reserved. Okta prompts the user for MFA then sends back MFA claims to AAD. Since the object now lives in AAD as joined (see step C) the retry successfully registers the device. What were once simply managed elements of the IT organization now have full-blown teams. With any of the prior suggested searches in your search bar, select Advanced Filters. This change removes responsibility for defining and enforcing authentication criteria from your Global Session Policy and transfers it to each of your authentication policies. In the context of this document, the term Access Protocol indicates the protocols such as POP, IMAP, Exchange ActiveSync, Exchange Web Services (EWS), MAPI and PowerShell. You can also limit your search to failed legacy authentication events using the following System Log query: eventType eq "user.session.start" and outcome.result eq "FAILURE" and debugContext.debugData.requestUri eq "/app/office365/, Export the search results from the System Log to a CSV file for further analysis by selecting, When troubleshooting a relatively small number of events, Oktas System Log may suffice. Now (using the same example from earlier), users can only provide Okta Verify Push with biometrics to get access. During Windows Hello for Business enrollment, you are prompted for a second form of authentication (login into the machine is the first). To connect with a product expert today, use our chat box, email us, or call +1-800-425-1267. In the fields that appear when this option is selected, enter the users to include and exclude. The Client Credentials flow is recommended for server-side ("confidential") client applications with no end user, which normally describes machine-to-machine communication. A hybrid domain join requires a federation identity. The enterprise version of Microsofts biometric authentication technology. Our second entry calculates the risks associated with using Microsoft legacy authentication. Here's everything you need to succeed with Okta. Authentication policies define and enforce access requirements for apps. Every sign-in attempt: The user must authenticate each time they sign in. From professional services to documentation, all via the latest industry blogs, we've got you covered. Figure 2 shows the Office 365 access matrix once configurations are implemented: Note that, if there is a legitimate business use case for allowing traffic over legacy authentication protocols that rely on Basic Authentication, Office 365 client access policy provides an option to add a user/group exception. If not, use the following command to enable it: Note that, because Office 365 does not provide an option to disable Basic Authentication, enabling Modern Authentication alone is insufficient to enforce MFA for Office 365. Pass-through authentication removes the need to synchronize the password hash to a cloud Azure AD by using intermediate systems called pass-through authentication agents that act as liaison between on-premises AD and Azure AD. Our developer community is here for you. If newer versions connect using Basic Authentication, the users mail profile may need to be reset. Office 365 email access is governed by two attributes: an authentication method and an access protocol. to locate and select the relevant Office 365 instance. Start building with powerful and extensible out-of-the-box features, plus thousands of integrations and customizations. Select the authentication policy that you want to add a rule to. AAD receives the request and checks the federation settings for domainA.com. Example 3: To set the new authentication policy as default for all users: To enforce Office 365 authentication over modern authentication the policies need to be configured in Office 365 applications sign-on section in the Okta Admin console. For example, if this policy is being applied to high profile users or executives i.e. 2. Secure your consumer and SaaS apps, while creating optimized digital experiences. Various trademarks held by their respective owners. 3. Optimized Digital Experiences. Basically, during approval of a record, use case is "where a user needs to verify they are who they say they are when making a change. Copyright 2023 Okta. Modern authentication methods are almost always available. Select the application that you want to use, and then on the General tab, copy the Client ID and Client secret. 1. To confirm the connection is completed, enter the command: You should see a list of users from your Office 365 tenant: 5. In the Admin Console, go to Applications> Applications. In setting conditions, keep in mind that some conditions are primarily useful for auditing and filtering events and shouldn't be treated as the basis for defining your security posture. The exceptions can be coupled with Network Zones in Okta to reduce the attack surface. Start building with powerful and extensible out-of-the-box features, plus thousands of integrations and customizations. Consider using Okta's native SDKs instead. Select an Application type of Single-Page Application, then click Next . Both tokens are issued when a user logs in for the first time. Disable legacy authentication protocols. 1. Signing in to Office 365, Azure, or Intune by using single sign-on The client ID, the client secret, and the Okta URL are configured correctly. Today, basic authentication is disabled by default in any new Office 365 tenant, just as it has been in the default Okta access policy for some time. Embed the Okta Sign-In Widget into your own code base to host the authentication client on your servers. If secure hardware is not available, software storage is used. Everyone. For example, you may want to require all Okta users by default to provide a password to access an app but require Okta users in a designated group to provide both their password and Okta Verify to access the same app. This information is based on internal research performed by the Okta security team and does not constitute a replacement for Okta documentation addressing Office 365 configuration for Okta. Fast forward to a more modern space and a lot has changed: BYOD is prevalent, your apps are in the cloud, your infrastructure is partially there, and device management is conducted using Azure AD and Microsoft Intune. To ensure these legacy authentication protocols are disabled for new users added to exchange, administrators can use SET-CSAMailboxPlan commandlet in PowerShell. both trusted and non-trusted devices in this section. Microsoft Outlook clients that do not support Modern authentication are listed below. Its a space thats more complex and difficult to control. AD creates a logical security domain of users, groups, and devices.