These volunteers should be physically fit and able to put things together if required to get your venue set for the first day of the festival. Planning and organizing an event is no small feat from deciding the type of event to managing its logistics, theres a lot that goes into it. Are Your Events Accessible and Inclusive? This type of selling is called on-site activation, which is breaking from your normal sales channel, selling directly to customers, and starting real-world conversations between customers and your brand. Theres a lot to consider when picking a music festival venue, including: Music festivals, even small-scale ones, can be expensive. Base your search more on reviews from previous clients and always remember to choose one that fits your budget. See our accessibility tips. How many bathrooms can you use? Find the perfect event speaker? Be meticulous and leave nothing to chance. 1.2. Its more than just the address where youll hold the event; it sets the tone and plays a significant role in the overall experience. What You Need To Know About Music Festival Insurance Leverage vertical space with standing wall panels, shelving, and risers that put products at the shoppers eye level. Its not enough to have vendors at your event; its choosing the right vendors thats most important. Here are 11 types of vendors, essential for your corporate events. Does the venue have the AV equipment and furniture you need in their inventory? The information contained on this page is intended to provide general information only. It is mandatory to procure user consent prior to running these cookies on your website. If youre a vendor at a music festival, you may want to focus on apparel that fits the style of the fans. But opting out of some of these cookies may have an effect on your browsing experience. The FestivalPro platform is easy to use and has comprehensive features for managing the entire music festival planning process including a specific vendor module. Climate: dont underestimate the power of bad weather on your event. Be honest about your budget and. Add props and dcor to make your booth feel like an experience. But with these tips in your back pocket, you can put on a great one! Free Vendor Application Forms & Templates | Smartsheet Now that you got those logistics down, it's time for our favorite part. You can generate hype by sharing videos of you preparing for the festival or posts with products that will be available. Try to include all of the lunch breaks, the bathroom breaks. Some sponsors may provide a set amount of funds, while others cover specific elements of your festival, such as the stage or promotional materials. Lets jump in. It's more than just the address where you'll hold the event; it sets the tone and plays a significant role in the overall experience. Lead generation/net-new names: while this isnt the most common or effective way to use events, you may be looking to drive net-new leads from your events. Security: If your venue doesnt provide security, youll want to bring in experienced and licensed guards who come armed with credentials and professionalism. For example, make sure to pack the following: Whether you run a restaurant, sell retail goods, book appointments or just need a versatile POS for whatever comes next, we have the point-of-sale software that will best support you and your unique business needs. Does the venue have vendors that are required or unionized? While there will likely be vendors and staff coming in to get everything ready, you may need a team of volunteers on hand to help set up tents, concession stands, and more. With your entertainment, vendors, and venue secure, its time to develop the setlist and schedule for your festival. This is something often forgotten by a lot of event planners, and incredibly important to us at Splash. The guys who are responsible for this software have been in the front line of event management for many years and the features are built from that experience and are performance artists themselves. To start your music festival planning, visit Events.com today! You want to think of it as building a lasting relationship when you set out to hire vendors. Eventzilla lets you sell tickets online and manage attendees from one integrated application. Contact usand let us help simplify your workflow. Growing professional networks: some businesses throw events to attract business or channel partners, advertisers, or press. To maximize comfort and limit wait time, we suggest having two bathrooms for every 50-75 people. Convenience: a venue may be super unique and awesome, but convenience is going to be one of the biggest factors in event attendance. From there, Volunteer Management Software: FAQ +18 Top Solutions, How to Promote Events on Instagram and Boost Attendance, The Complete Step-by-Step Festival Planning Guide for 2021. How to Sell Products at Outdoor Festivals and Events - Square 5 important metrics to measure the success of your next event, Get Your Tickets! Dont just get any florist, get a florist who can provide the type of flowers you want. Make sure the details you discuss with your vendors are clear and defined. Orderenough inventory for the event. The best way to ensure that every volunteer is matched to the right role is to collect important information like qualifications, interests, skills, and availability through your volunteer sign-up form. And who will you bring in to help? Outdoor marketplaces arent just for small businesses. Finally, take some deep breaths, smile, and sell! Create a volunteer web page with detailed information about how to get involved with your event and all the great perks that come with volunteering. step-by-step process for finding the best speakers for your events. It happens. Consider providing everyone with access to a digital event checklist. For sellers of merchandise priority is usually given to vendors who offerunique crafts, particularly if the vendor can demonstrate their craft on site (either the making of it or the use of it). The VIP areas are usually located both inside the festival and in VIP camping areas. Today, there are numerous marketing channels for promoting your upcoming festival, including: Start your event marketing efforts early. Vet your vendor potentials by looking at their Better Business Bureau rating, and check out review sites like Angies List and Google. Before you start looking, start by getting a better idea of what your events content will look like: Set the topics thatwill ladder up to that theme. 3. Get a detailed view of the key features to empower your team at your next event. Other details you can try to negotiate are due dates; if a prepayment discount is available; and/or if they are willing to provide anything extra. A good catering company will assure you of their perfect cooking by making samples and inviting you for tasting. Local event rental companies are usually a good place to start. Youll want to be able to turn on the AC way in advance to pre-cool the space. Wear a branded shirt or a baseball cap so people know youre the person to approach with questions. Flowers are a staple in the event world, and decor has become more and more important to creating the feel of an event, as well as making spaces more functional and beautiful. As a volunteer management expert, InitLive can help take the stress off by offering insight into some frequent concerns about festival volunteers. Finally, follow up with your new customers. This may seem minor, but some venues have very specific rules which could impact how you can decorate the space and what tools you need to have on hand. and then choose a venue thats conveniently located near restaurants, coffee shops, hotels, etc. How to Sell Tickets Online for Your Event, Event Management System: Everything you need to know, How to boost ticket sales for your next event, Augmented Reality Why every event venue should offer it, The meals or snacks are not delicious, so the guests hate it, Their cooking is not clean; hence your guests fall ill after your event, If you are planning an exclusive event with specified guests, you can request them to come up with a beverage selection that you can put in store, If its an open event, you can have a variety of wines so each guest can pick their desired option. You likely have some questions about what it takes to plan a festival. Watch. You need to consider how much your event will cost to ensure its success. Do you want to highlight a particular type of music? Cop it now. Ask whether or not the venue has its own security services or if you will need to provide it yourself. As the title suggests, this is an adviser in the communication department. Just be sure you have a way to communicate with these volunteers from wherever they are! If you can, take a walk to their location and have them test out all their systems to show that they work just fine. Signage so guests know where to go when they arrive. and find how you can create an exclusive event experience attendees crave at the price theyre willing to pay. Hosting a music festival can draw attention to a cause, boost the local economy, or bring people together to enjoy a shared interest. Some events allow you to rent tents and tables, which is convenient because your space will be partially set up when you arrive. Secondary consideration will generally be given to retail vendors who sell merchandise that they do not personally make by hand and would be viewed less favourably but of course will always be considered depending on the number of vendor applications made.